In fact, any number of individuals can concurrently search the indexed data, whether in a classic network environment or from a secure Intranet or public Internet site. While the system administrator can leverage these search features to find the right data, she can also extend these search capabilities to others. See More: National Clean Your Virtual Desktop Day: A Search Engine To Declutter Your Virtual Desktop The Search for Success With that, the search engine can make available over 25 different types of search options. The index will also record the location of each unique word or number in that data. The search engine will automatically go through each item in all selected folders and figure out the file format for each, whether a PDF a Microsoft Word, Access, Excel, PowerPoint, or OneNote file an email format a web-based format like HTML or XML or even a composite format like ZIP or RAR.Īfter determining the appropriate file format of each item, the search engine will automatically parse all full-text and metadata and use that to build an index storing each unique word and each unique number in the underlying data. All the system administrator needs to point to the folders, email archives, etc., to index and let the search engine take it from there. Happily, indexing is no effort for the system administrator. Now I know you’re probably thinking: isn’t indexing hard? Do we really want to add that on top of everything else the system administrator has to worry about? A search engine first needs to index the data before instantly searching terabytes. It’d be great if a system administrator could wait to install the search engine until this urgent request comes in and immediately find the critical item, but that is not how a search engine works. This is where an enterprise search engine comes in (instead of a “search the whole Internet for the right website” search engine like Google). Whatever the reason, the system administrator must drop everything else and locate some critical piece of data, STAT.
Or perhaps an executive is simply curious about an archived email exchange on the subject. Or maybe there are murmurs of litigation surrounding the original deal’s terms. Suddenly, a corporate takeover back burnered a few years ago becomes red-hot again. But there’s one small part of these responsibilities that a search engine can help with: emergency requests to find a particular piece of data, explains Elizabeth Thede, director of sales at dtSearch Corp. A system administrator’s job is not an easy one: keeping the network up and running, making sure the website stays online, managing new installs and upgrades, tracking data security, and so much more.
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